Get Involved

Are you interested in helping out? Do you want to help the studio run and grow, and be a part of what makes our not-for-profit organization successful?

Our Hepcats community is built on the work of our many volunteers, and there are always more things we can use help with. This studio wouldn’t be possible without the help of not only our dancers and members, but our generous volunteers as well! Although volunteers are not paid, we do provide some small benefits in other ways, such as free entry to events.

We’ll do our best to find a good fit for your skills and interests. Currently, there are positions available as part of Board committees and as operational team volunteer roles - have a read through below to see what appeals to you!

Committees

Committees are formed each year to help Hepcat Swing fulfill its mission, as well as supervise certain studio-wide projects. Each committee is led or supported by one or more Board members, but thrives only with the involvement of Hepcats community members. Please consider joining one or more committees this year that suits your interests! For more information, please reach out to the committee leads listed below. If you aren’t sure how to contact someone, let the Board know and we’ll put you in touch! Committees are listed below in order of priority for member recruitment.

Strategic Planning Committee: Creates and/or updates the strategic plan and supports the execution of the plan. Proposes new by-laws as needed. Generates new policy and procedure that is outside any other committee’s purview. Reviews existing by-laws, policies, and procedures which may need amendments. Time frame: standing Committee Lead: Antoine

Relocation Committee: Focused on finding a new space and executing the eventual move. Time frame: Jan 2022 until move is complete Committee Lead: Antoine (interim)

Website Committee: Focused on the required migration to a new platform and ensuring it meets all current and expected needs. This committee would benefit from a member joining who would like to assume the position of website manager once the migration is complete and the committee is dismantled. This member may act as Committee Lead. Time frame: Feb 2022 until website completion, ca. Sept 2022 Committee Lead: TBD (contact Antoine at boardemail@hepcatswing.com if you wish to join this committee)

Social Committee: Oversees non-volunteer and non-instructional aspects of social dances, such as special events, dance culture, and complaint resolution. Plans and delivers special events such as seasonal dances and gatherings. Works to create a sense of belonging and community within membership. Time frame: standing Committee Lead: Kate

HR Committee: Assists in developing job descriptions as needed, and assists in hiring and onboarding new employees. Functions as volunteer coordinator as needed including organization, training, and recognizing volunteers. Develops volunteer and staffing policy and procedure as needed. Time frame: standing Committee Lead: TBD (contact Antoine at boardemail@hepcatswing.com if you wish to join this committee)

Dance Instruction Committee: Maintains level of quality of any dance instruction that is provided by Hepcat Swing, including teacher skill and ability, standardised curriculum, and variety/consistency of class offerings. Develops instruction policy and procedure as needed. Time frame: standing Committee Lead: This committee typically consists of a Board member and any Hepcats Head Teachers (who organize meetings, practicas, etc. that involve all Hepcats teachers). Current members are Connie (Head Teacher), Julie-Anne (Assistant Head Teacher), and Antoine (de facto Board rep).

Finance Committee: Manage and report on all financial aspects that are not within ED job description. Develop financial policy and procedure as needed. Assists with grant application and management. Time frame: standing Committee Lead: Matthew

Volunteer Roles

Key volunteers make it possible for Hepcat Swing to function. As we enter a period of needing to change our operations and events dependent on COVID best practices, it will be more important than ever to have these key volunteers at the ready. Please apply for any role you are interested in by emailing Devin.

Dance Coordinators: Oversee all aspects of the Monday night dances. Check in with various other coordinators to ensure volunteers are in place. Answer any questions during the dance; resolving concerns as they arise. Advise ED if there is a foreseeable obstacle to dance safety and success. Two or more Dance Coordinators are required. Currently in Role: 1. Nicole; 2. open

Intro Lesson Coordinator: Recruits volunteers from among approved instructors and ensures they are aware of intro lesson format, and of any new procedures relevant to the pandemic or other contingencies. Schedules intro lesson instructors for each Monday night. Informs Head Instructors of any complaints or concerns regarding intro lesson instruction. Currently in Role: open

DJ Coordinator: Recruits, trains, and schedules DJs for Monday night dances and special event dances. Provides additional training opportunities as required. Currently in Role: open

Front Desk Organizer: Recruits, trains, and schedules volunteers to manage the front desk from open through to close for Monday night dances and any special events. Additional tasks may be required due to COVID-19. Currently in Role: Sarah Kate

Social Media Coordinator: Posts content to official social media accounts and monitors accounts for communication requests and mentions by members and public. Advises ED of any concerns regarding mentions and communications. This role may be filled by more than one person. Currently in Role: open

 

If you're interested in joining our crew, contact us anytime!

If you are interested in teaching, please tell us about yourself here, or chat with us at teaching@hepcatswing.com.